Associate Project Development and Policy Officer At International Organization for Migration

Position Title : Associate Project Development and Policy Officer Duty Station : Nairobi, Kenya

Classification : Professional Staff, Grade UG

Type of Appointment : Special short-term ungraded, nine months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 07 April 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Context:

Under the overall supervision of the Head of Kenya Country Office, and the direct supervision of the Head of Mission Support and Innovation Unit, the successful candidate will oversee the work of Project Development and Policy in close collaboration with other relevant colleagues in Kenya Country Office (KCO) and will provide technical and programmatic support for project development and related activities carried out in KCO.

Core Functions / Responsibilities:

1. Draft project work plans, timeframe of implementation, and budget allocation for each activity.
2. Support planning and coordinate timely implementation of the planned activities. Provide technical inputs and procedural guidance, coordinate the work of Programme staff, and/or monitor and assist Consultants who may be recruited for the specific deliverables.
3. Assist the planning and execution of procurement for the project in close coordination with Procurement Unit and adhering to the IOM procurement procedures and processes, as well as requirements for clear documentation. Facilitate timely communication and consultation with the Kenyan authorities and vendors at the field level.
4. Liaise with the Kenyan authorities to clarify project implementation and relevant IOM project procedures and processes. Organise and attend periodical meetings with the Department of Immigration on progress of the project, implementation or other issues and challenges, if any, as well as to discuss corrective measures to be taken by the authority or IOM.
5. Provide project management support and assist with capacity building trainings.
6. Research ways to expand collaboration with relevant governmental entities, partners and donors.
7. Coordinate the drafting, processing, endorsement and submissions of project proposals, donor reports, partner agreements (Service Agreements, Memorandum of Understanding, Letter of Agreement and other types of contracts) and other relevant documents, in line with specific internal IOM requirements and procedures.
8. Attend donor meetings, briefings and conferences as well as liaise with donors, governmental partners, project partners, think tanks policy centres at the international and national level.
9. Contribute to fundraising efforts: compile and analyse information on donor policies and priorities for Kenya and suggest new funding opportunities and proactive approaches to donors.
10. In coordination with Head of Programme and Policy Developement and in close cooperation with Monitoring & Evaluation (M&E) Unit, observe projects’ compliance with the objectives set in project documents and budgets, M&E frameworks and work plans, and check for overall compliance with donors’ contractual requirements, interests and expectations.
11. Contribute technical inputs for the development and maintenance of a communication strategy, tools and systems for the unit, in close co-ordination with the Head of Programme and Policy Development and Head of MSU. Check that internal and external reporting and communication materials adhere to IOM communication policy, IOM data protection policy, as well as the visibility guidelines of the donor governments. Compile and analyse relevant information on migration developments and trends in Kenya.
12. Undertake duty travels within and outside Kenya related to programme activities including assessments, liaison with partners and counterparts, cross border meetings and workshops, etc. as required.
13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political, Social Science, Business Administration, International Relations, Law, Security Studies, Law Enforcement or a related field, from an accredited academic institution with minimum of two years’ relevant professional experience; or

• University degree in the above fields with minimum of four years of relevant professional experience.

Experience

• Experience in project management, implementation, and monitoring programme activities;

• Proven experience in general fundraising, writing project proposals and reports;

• Experience in project development, including clarifying baseline, strategic project designing, drafting a proposal and budgeting;

• Experience in establishing and maintaining good working relationships with IOM Offices, governmental, diplomatic authorities, UN agencies, and civil society; and,

• Experience working in East and Horn of Africa region is an advantage.

Skills

• Knowledge and familiarity with programming and cross cutting areas such as in crisis or post conflict environments;

• Familiarity with the current political contexts of Kenya/East Africa an advantage;

• In depth knowledge of Project Development and Migration Policy;

• Coordination and liaison skills between Mission’s units in implementing the programme; and,

• Good report writing skills or regular briefs and donor reports or concept notes.

Languages

IOM’s official languages are English, French and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency…

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.