Finance and Administration Associate (national position) At Internews Network

SUMMARY

Reporting to the Finance and Administration Officer – Philippines, this role will provide complex financial and administrative support to programmatic and administrative activties in our Manila, Philippines office. The ideal candidate for this role will have a strong eye for detail, exemplary organizational skills, and three to five years of prior experience providing complex financial and administrative support.

SCOPE OF WORK

Finance (75%)

• Maintain petty cash, including preparation of petty cash vouchers, replenishment of petty cash expenses, and maintenance of the logbook of petty cash expenses;
• Prepare check vouchers, making all payments and expenses after ensuring budget availability;
• Encoding vouchers in Internews’ accounting programs, recording expenses using appropriate accounting codes and filing supporting documents;
• Request and arrange wire and transfer for subawards;
• Statutory reports: process the annual registration of books, annual registration of the company, preparation and filing of all withholding tax and income reports;
• Prepare monthly Account Reconciliation of the General Ledger;
• Prepare monthly Budget Utilization Report;
• Prepare other monthly reports, including: balance sheet, income statement, and cash flow statement in compliance with funder requirements and Internews’ internal policies and procedures;
• Prepare required documentation for internal and external audits;
• Prepare monthly payroll details for payroll preparation based on submitted activity reports;
• Assist in the preparation of all procurement requests for goods and services as needed for both general operations and activity implementation;
• Coordinate with the Global Security Team on procurement of office lease and travel as needed;
• Maintain an updated list of all vendors: suppliers of goods; consultants; employees; current contracts; and pending payments;
• Purchase supplies and services for local operations and programmatic activities;
• Assist in reviewing financial reports and invoices for partners on an as-needed basis;
• Assist in reviewing subgrantees’ compliance with modification and realignment to contracts on an as-needed basis; and
• Conduct site visits and desk audits of selected subgrants, as needed.

Other (25%)

• Arrange all travel logistics for local and visiting staff and consultants, including visa support as needed;
• Facilitate local transportation for staff attending offsite meetings and events;
• Work with regional Information Technology department to maintain IT needs of the local office;
• Provide technical assistance as needed and requested by partners;
• Calculate employee vacation, holiday and sick leave allowance and maintain records;
• Assist in documentation of all available benefits from Social Security (SS), Philippine Health Insurance Corporation (PHIC), and Home Development Mutual Fund (HDMF); and
• Other activities as assigned by the Finance and Administration Manager.

QUALIFICATIONS WE’RE LOOKING FOR

• Bachelor’s degree in accounting
• A minimum of three to five years’ experience in finance- and administration-related work
• At least two years of experience in tax compliance
• At least two years of experience in Dole compliance
• Experience in general accounting, budgets, cash flow, and preparing financial reports
• Experience using accounting software; willing to learn new and proprietary computer applications as required
• Professional proficiency in English (written and spoken)
• Highly organized and process-driven
• Strong attention to detail