SUMMARY
Reporting to the Finance and Administration Officer – Philippines, this role will provide complex financial and administrative support to programmatic and administrative activties in our Manila, Philippines office. The ideal candidate for this role will have a strong eye for detail, exemplary organizational skills, and three to five years of prior experience providing complex financial and administrative support.
SCOPE OF WORK
Finance (75%)
- Maintain petty cash, including preparation of petty cash vouchers, replenishment of petty cash expenses, and maintenance of the logbook of petty cash expenses;
- Prepare check vouchers, making all payments and expenses after ensuring budget availability;
- Encoding vouchers in Internews’ accounting programs, recording expenses using appropriate accounting codes and filing supporting documents;
- Request and arrange wire and transfer for subawards;
- Statutory reports: process the annual registration of books, annual registration of the company, preparation and filing of all withholding tax and income reports;
- Prepare monthly Account Reconciliation of the General Ledger;
- Prepare monthly Budget Utilization Report;
- Prepare other monthly reports, including: balance sheet, income statement, and cash flow statement in compliance with funder requirements and Internews’ internal policies and procedures;
- Prepare required documentation for internal and external audits;
- Prepare monthly payroll details for payroll preparation based on submitted activity reports;
- Assist in the preparation of all procurement requests for goods and services as needed for both general operations and activity implementation;
- Coordinate with the Global Security Team on procurement of office lease and travel as needed;
- Maintain an updated list of all vendors: suppliers of goods; consultants; employees; current contracts; and pending payments;
- Purchase supplies and services for local operations and programmatic activities;
- Assist in reviewing financial reports and invoices for partners on an as-needed basis;
- Assist in reviewing subgrantees’ compliance with modification and realignment to contracts on an as-needed basis; and
- Conduct site visits and desk audits of selected subgrants, as needed.
Other (25%)
- Arrange all travel logistics for local and visiting staff and consultants, including visa support as needed;
- Facilitate local transportation for staff attending offsite meetings and events;
- Work with regional Information Technology department to maintain IT needs of the local office;
- Provide technical assistance as needed and requested by partners;
- Calculate employee vacation, holiday and sick leave allowance and maintain records;
- Assist in documentation of all available benefits from Social Security (SS), Philippine Health Insurance Corporation (PHIC), and Home Development Mutual Fund (HDMF); and
- Other activities as assigned by the Finance and Administration Manager.
QUALIFICATIONS WE’RE LOOKING FOR
- Bachelor’s degree in accounting
- A minimum of three to five years’ experience in finance- and administration-related work
- At least two years of experience in tax compliance
- At least two years of experience in Dole compliance
- Experience in general accounting, budgets, cash flow, and preparing financial reports
- Experience using accounting software; willing to learn new and proprietary computer applications as required
- Professional proficiency in English (written and spoken)
- Highly organized and process-driven
- Strong attention to detail
How to apply
https://phf.tbe.taleo.net/phf04/ats/careers/v2/viewRequisition?org=INTER…
