Position Title: Grants Compliance Officer
Duty Station: Aden, Yemen
Classification: Professional Staff, Grade P2
Type of Appointment: Special short-term graded, six months with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 24 March 2021
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
Internal candidates
Candidates from the following non-represented member states:
Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Context:
Under the overall supervision of the Head, Project Development and Programme Support (PDPS) Unit in Sana’a, and the direct supervision of the Programme Coordinator (Programme Support Unit (PSU)), in Aden, the successful candidate will be responsible for verification of IOM grants distribution to the Implementing Partners by checking the compliance with IOM and donor guidelines and ensuring the Monitoring and Evaluation procedures and protocols of Yemen Country Office (CO) are coordinated across the units and are in line with PSU standards and donor expectations, including coordination with the administrative units (Resources Management, Legal, PDPS, Donor Relations) and relevant Programmes Coordinators and Managers to facilitate the Monitoring and Evaluation activities and ensuring the grants are appropriately managed in line with project objectives, financially and programmatically are compliant and the monitoring, narrative, and financial reports are submitted in a timely manner and in line with donor agreements.
Core Functions / Responsibilities:
Supervise the staff of the Grants Compliance Unit, coordinate the monitoring, tracking and implementation of grant ideas and approved grant activities and processes, including financial aspects.
Contribute to the development of a Grants Compliance Protocol for CO and facilitate training on the same to the relevant Programmatic and Administrative teams, as well as to IOM’s Implementing Partners. Coordinate with the Resources Management Unit and ensure that the administrative and budgetary components are included in the training and in the Standard Operating Procedures (SOP).
Contribute to the development of CO’s framework for Monitoring, Evaluation, Accountability and Learning (MEAL) in close coordination with relevant units by ensuring the proposed arrangements comply with donor requirements.
Coordinate the preparation of applicable real-time, mid-term and final evaluations, programmes/projects reviews, participatory impact assessments, compliance with quantitative and qualitative monitoring requirements and lessons-learned workshops.
Coordinate and provide technical support to the process for designing, testing, and regularly reviewing the information and data collection tools, identifying the key performance questions, indicators and parameters for monitoring programmes/projects performance and achievements, for comparing them to the programmes/projects purposes and targets, and for conducting evaluations.
Contribute to the development, maintenance and monitoring of CO’s Grants Fund Database, facilitate the centralized financial tracking of MEAL activities and grants, and ensure that hardcopy and electronic documents for all grants are completed, in order and filed.
Draft, compile and review monitoring reports, analyze them and identify the causes of potential bottlenecks in project implementation and the need for necessary corrective actions; share the MEAL findings with the relevant stakeholders in the CO and other relevant IOM offices and departments on a regular basis, facilitate the discussions on the monitoring data subject in the appropriate forum in timely manner.
Identify, review and monitor the activities of the organizations/firms that are sub-contracted to implement the third party monitoring, surveys and studies required for monitoring and evaluation of the programmes/projects of CO.
Coordinate the delivery of funding provided by IOM to the Implementing Partners. Ensure that disbursements are carried out in accordance with IOM and donor guidelines and expectations.
Coordinate and manage the review and submission of all grant documentation. Monitor the timely submission of all relevant grant applications, and check that IOM criteria is met, ensure the changes are made to the grants records and grants approvals in the Grants Fund Database.
Maintain strong communication channels with the Programme Managers and grants monitoring teams (both Programmatic and those in PDPS) to facilitate programme/project implementation in line with IOM frameworks and agreements.
Draft, compile and share weekly grants status reports to keep all Programmatic and Administrative teams abreast of MEAL activities, grants status, reporting deadlines and actions. Provide activity notes/grants updates to the donor and relevant IOM departments on a regular basis.
Provide technical support to the applicants and IOM Programmes Coordinators/Managers during MEAL activities, the grant development process and throughout the project implementation cycle.
In coordination with the relevant Progammes Coordinators/ Managers undertake Travel Duties in order to monitor and support the implementation of MEAL activities and Implementing Partner grant activities.
Maintain the Information Management Reporting System of programmatic activities for donors, and the CO as required.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Business Administration, Management, International Relations/Social Sciences or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.
Experience
• Experience in community-based and/or small-grants programming, infrastructure works, supply chain and civil-society strengthening;
• Experience working with humanitarian donors and within the cluster system preferred;
• Experience in operational activities in a post-crisis or emergency area. Managing various programme units and ability to establish and maintain working relations with government counterparts, UN agencies;
• Previous experience working in an international organization and knowledge of the UN is essential;
• Previous experience with and knowledge of emergency and transitional programmes funding mechanisms is essential; knowledge of other countries’ funding mechanisms is an asset;
• Previous work in relevant issues such as migration, displacement, livelihoods, humanitarian assistance, the Middle East, or Yemen advantageous;
• Experience in programme development, project monitoring and evaluation required; and,
• Demonstrated understanding of the UN and IOM Rules Regulations and practices are advantageous.
Skills
• Good project development and report writing skills;
• Good knowledge of programme management cycle; and,
• Computer skills and knowledge of relational databases, Microsoft applications, spreadsheets, word processing etc.
Languages
IOM’s official languages are English, French, and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of Arabic, French and/or Spanish is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Notes
Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).
Required Competencies:
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 24 March 2021 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
Posting period:
From 11.03.2021 to 24.03.2021
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: SVN 2021 61 Grants Compliance Officer (P2) Aden, Yemen (56892559) Released
Posting: Posting NC56892560 (56892560) Released
