Grants Manager for Syria response At People in Need

PositionGrants Manager
Starting date: ASAP, 12 months with possibility of extension
Country Programme: Syria
Base: Erbil, Iraq (with some travel to programme hubs)
Line Manager: Programme Quality Director

About the mission:

People in Need (PIN) has been working in Northern Syria since 2012, providing emergency relief and early recovery support to conflict-affected communities. Programmes for conflict-affected communities in Syria focus mainly on Emergency Food Assistance (in-kind, voucher and cash based), WASH, Shelter, and Education, in addition to Early Recovery and Livelihoods activities. PIN’s contribution to the Syria humanitarian response is amongst the largest, with an annual turnover of over $30 million, engaging over 350 fulltime staff members across Northern Syria and cross-border response hubs in neighbouring countries.

About the role:

With guidance and supervision from the Programme Quality Director (PQD), the Grants Manager will be responsible for the overall coordination of all proposal development and reporting across PIN’s Syria response. S/he will lead the grants unit (comprised of 1 Grants Officer) in developing quality reporting and proposal products, and ensuring information sharing and archiving to facilitate capturing of lessons learned.

Duties and Responsibilities:

Reporting & Grants Management

  • Ensure regular updating of reporting and compliance guidelines for key donors outlining requirements for programme implementation, procurement and distribution, information collection and storage, and reporting;
  • Act as overall supervisor and quality assurance for collection, compilation, review, quality control and editing of both quantitative and qualitative donor, internal and cluster reporting, with support from the Grants Officer;
  • Ensure that all reports are in-line with relevant donor requirement in terms of structure and content, including mainstreaming of protection, gender, ‘do no harm’ and conflict sensitivity;
  • Supervise the Grants Officer to maintain an internal tracking database of donor, internal and cluster reporting timelines, and ensure that the grants unit coordinates with Programme Managers, and the MEAL team to ensure that appropriate data collection and compilation take place on schedule.

Proposal Development Coordination

  • With support from PQD, lead the grants unit and Senior Management Team (SMT) in the development of concept notes, proposals and situation analyses – coordinating the development process with all relevant departments (programmes, MEAL, finance, logistics, HR), including designing logical frameworks, setting realistic and measureable targets, and developing narrative proposals & budgets;

Information sharing /data collection

  • Ensure comprehensive grant files and donor guidelines and resources are maintained, up to date, archived and are available for use;
  • In coordination with the PQD, lead quarterly review processes for all grants to assess progress against plans, lessons learned, and identify core action points for implementation.
  • Liaise closely with the MEAL Coordinator to ensure all data and assessments support donor reporting requirements and the proposal development process.

Suitable candidates for this position should possess:

  • At least 3-years’ experience of working within a humanitarian and/or development organization;
  • Demonstrated experience in leading the coordination of successful large-scale proposals to key institutional donors, including ECHO/EC, USAID (Bureau for Humanitarian Assistance), FCDO (UK Aid), Swiss Development Cooperation (SDC) and UN OCHA;
  • Demonstrated experience in leading interim and final reporting to the core donors outlined above;
  • Strong grasp of programme cycle management and quality standards in humanitarian programming;
  • Experience of working in complex and volatile contexts (familiarity with the humanitarian context in Syria is an advantage);
  • Strong organizational, critical analysis and problem-solving skills;
  • Ability to work effectively with key IT processes and software packages (including MS Work, Excel and Teams);
  • Excellent communication and coordination skills, including fluent spoken and written English, with strong report writing and editing skills.

People in Need offers:

  • Working environment in a well-established and growing humanitarian organization;
  • Salary and benefits according to PIN salary scale and HR policies, with an expected starting salary at 3,200 EUR (before taxation, per diems included);
  • 25 days of paid leave annually;
  • Reimbursement of travel expenses with travel to the country of residence once every 6 months of completed work;
  • Reimbursement of costs of visas and vaccinations; assistance with visa application procedure;
  • Accommodation in PIN provided guesthouse;
  • Travel and health insurance, free medical helpdesk and psychological consultation available online.

How to apply

Are you interested in this position? Great! Send us your CV and short cover letter in English via our application form. Please note only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled.

People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies (available at:

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September 2023