Position Title : Head of Sub Office
Duty Station : San Cristobal, Venezuela, Bolivarian Republic of
Classification : Professional Staff, Grade P3
Type of Appointment : Special short-term graded, nine months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 08 April 2021
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
- Internal candidates
- Candidates from the following non-represented member states:
Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Under the overall supervision of the Chief of Mission in Caracas, Venezuela, and under the direct supervision of the Senior Programme Coordinator in Caracas, Venezuela, and in close collaboration with the Head of Resources Management Officer, the successful candidate will coordinate and monitor all activities and will be responsible and accountable for ensuring the overall effective management of IOM staff, assets and other resources in the Sub-Office (SO) of San Cristobal, taking care of all IOM programmes and projects developed in the region; ensuring their relevant and effective implementation, in line with the specific requirements of the Partners of the international cooperation; especially with the UN agencies, as well as those arising of the coordination with local and/or regional authorities.
Core Functions / Responsibilities:
- Oversee and manage all aspects of the operational, administrative and budgetary activities of the SO in coordination with relevant units in IOM Caracas.
- Supervise all aspects of the projects implementation and assume all administrative, budgetary, financial and reporting responsibilities including renovation or construction of office premises.
- Develop project proposals in line with IOM project development and implementation handbook, identified priorities by key stakeholders and/or calls for proposals of various donor institutions. Ensure communication and liaison with Country Office Caracas for proper review, endorsement and submission.
- Oversee local recruitment and provide training to staff in accordance with the needs of the area and programme requirements, in coordination with the relevant units in IOM Caracas.
- Supervise and coordinate the implementation of all programmes in San Cristóbal Táchira Sub Office. Liaise directly with the Senior Programme Coordinator in IOM Caracas on all operational matters.
- Closely coordinate with the Senior Programme/ Operations Coordinator in IOM Caracas, on all operational requirements and activities.
- Be responsible for the management of both SO San Cristóbal and IOM field office in San Antonio Táchira, and IOM antennas in Maracaibo (Zulia) and Apure state. Ensure that premises are operating smoothly. Supervise sub-office and field offices staff for daily operations, ensure compliance with IOM policies and procedures and maintaining good condition of premises.
- Supervise and coordinate the implementation of projects in close coordination with the respective programme/project staff.
- Undertake emergency response operations and implement mitigation initiatives, e.g., migrant and refugee influx, floods, mitigation of resource-based conflicts.
- Support and assist fund-raising strategies; develop and maintain donor contacts at local level.
- Identify and recommend new projects, draft project documents. Serve as programme manager during the implementation of the project once funding is secured.
- Establish close coordination and consultation with the Office of the United Nations Department of Safety and Security, Field Staff Security Officer in Caracas, civil and military governmental authorities, community leaders, village councils and others to ensure security of IOM staff.
- Represent IOM in Tachira and the states covered by the SO San Cristóbal and establish partnerships, maintain, and develop working relationships with local, regional governmental authorities, community leaders, councils, United Nations agencies, non-governmental organizations, partners and other stakeholders, including but not limited to implementing community relations initiatives and cultural sensitization.
- Analyze migration trends and issues; assess the potential for programme development and advice on migration related developments.
- Prepare and distribute internally and externally on a regular basis, statistical and narrative reports as required.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Political or Social Sciences, Law, Business Administration, Migration Studies, International Relations or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.
• Five years management/supervisory experience in working with humanitarian and migration programmes; with supervisory experience in administrative, human resources and financial management;
• Experience in Programme management, emergency operations and displaced populations, refugee and migration related issues;
• Experience in project management in the field of migration;
• Experience in liaising with Government authorities, other national/international institutions;
• Experience in liaising with governmental and diplomatic authorities, as well as, with National and international institutions;
• Previous experience working with IOM and with UN specialized agencies an advantage; and,
• Experience in preparing clear and concise reports.
• Sound knowledge of migration management principles, concepts and techniques;
• Demonstrated expertise in post-conflict /emergency operations;
• Excellent monitoring and evaluation skills, managerial skills, organizational skills and accuracy;
• Ability to work with minimal supervision;
• Delivers on set objectives in hardship situations;
• Effectively coordinates actions with other implementing partners;
• Works effectively with Donors, UN agencies, local authorities, stakeholders, beneficiaries, and the broader community to advance country office objectives;
• Knowledge of UN and bilateral donor programming;
• Knowledge of financial rules and regulations; and,
• Knowledge of International Public Sector Accounting Standards (IPSAS).
IOM’s official languages are English, French, and Spanish.
For this position, fluency in English and Spanish is required (oral and written). Working knowledge of French is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 08 April 2021 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
From 26.03.2021 to 08.04.2021
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: SVN 2021 69 Head of Sub Office (P3) San Cristobal, Venezuela (Bolivarian Republic of) (56912011) Released
Posting: Posting NC56912012 (56912012) Released