Program Assistant At Palladium International

Company Overview:
Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.
For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved – and is committed to continuing to improve – economies, societies and most importantly, people’s lives.
Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
Project Background:
The Impact Private Sector Partnerships (IPSP) program is being implemented by Palladium in partnership with DFAT with the overall Goal of: Increased development impact and sustainable commercial returns through private sector engagement and partnerships. Three reinforcing End-of-Program Outcomes will contribute to it this:
DFAT’s culture, capability, systems and reputation for PSE is improved
The Private Sector is engaged as strategic partners of the aid program
The Private Sector is enabled to achieve outcomes that promote inclusive economic growth and reduce poverty.
The IPSP has two components to achieve this:
A Business Engagement Support Unit (BESU) – to train, equip and empower DFAT staff to engage more effectively with the private sector by undertaking analysis and providing technical advice on private sector issues to inform the design and implementation of private sector programs. The BESU provides a Help Desk service for DFAT teams to access a range of services, including training, consulting, and advice on a range of topics relevant to PSE. The BESU also gathers information and lessons from all engagements that DFAT has with the private sector by monitoring and learning from the BPP and other DFAT-private sector partnerships about what works and what doesn’t in partnering with the private sector, and use that learning to shape future programming. The Support Unit will also feed into DFAT and its partners’ international best practice on private sector engagement for development; and build and communicate the business case for public-private partnerships for development. It is designed as a central advisory service and learning space for all of DFAT’s aid-related private sector work.
Business Partnerships Platform (BPP) – the second chapter of the BPP builds upon successes and lessons learned under the first phase of the program executed from 2016 through 2019 which has a portfolio of ongoing initiatives with businesses across 14 countries. The BPP has launched rounds for four targeted countries (Sri Lanka, Fiji, Samoa and Vietnam), providing flexible tailored funding and support for the relevant DFAT country programs to innovate and partner with the private sector in line with their COVID-19 Development Response Plans. The BPP also launched a regional COVID recovery round to continue to incentivise new business partnership arrangements. This support will include grant funding for activities, but also the sharing of networks, reputation, knowledge and expertise.
Purpose of the Role:
The Program Assistant will provide administrative, financial, logistics and research support to the program as a whole and its two components. There may be opportunities to provide written inputs for progress reporting and learning materials.
Responsibilities may include one or more of the following:
Support the Team Leader, Deputy Team leader and program management team with general administrative tasks.
Assist with financial management of the program, including tracking and processing of payments, and preparation of invoices and financial reports as required.
Assist with logistics, such as making travel arrangements, obtaining quotes, and making bookings.
Provide note-taking support to meetings and workshops and produce minutes, action points, and summary reports.
Supporting the program team with progress reporting, including drafting and quality assurance.
Contribute to the program’s written outputs, such as project snapshots and communications.
Support team members to conduct background research, and summarise, analyse, and present findings.
Provide logistical support to meetings and workshops, including coordinating participant attendance, booking meeting spaces, arranging catering.
Support to BPP grants management and administration.
Other tasks as required.
Selection Criteria:
Excellent organisational skills, time management and attention to detail
Excellent writing skills
Good communication skills
Experience in using Microsoft Word, Excel, Powerpoint
Interest in the international aid and/or business environment in the Indo-Pacific
Desirable: Experience in providing administration, finance, and logistics support
This is a full time position based in Canberra, Australia.
Candidates may be required to complete a writing test as part of the recruitment process.
Applications close Monday, 29 March 2021.
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June 2023
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