Programme Development Officer At Nonviolent Peaceforce

Job Title: Programme Development Officer

**

Function: Programme Development

Job Group: Programme Support

Duty Station: Erbil

Line Manager: Senior Programme Development Manager

Line Management Responsibility: N/A

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organization. We work with people affected by violent conflicts to enhance their security and dignity through unarmed civilian protection (UCP). We work to reduce violence and protect civilians in countries affected by violent conflict and its aftermath and to help transform the world’s response to conflict situations.

JOB PURPOSE:

The Programme Development Officer, hereafter referred to as the PDO, is responsible for the development of programs and lead grant management to maintain support and programme quality. The PDO is responsible for supporting and overseeing field and country office teams to ensure donor compliance is adhered to, monitoring and evaluation systems are implemented, and programme quality is maintained for the best results to achieve NP’s organisational goals. More specifically, the PDO works to: conduct assessments, establish and maintain donor relationships, write proposals, manage grants, monitor, and evaluate projects, and report to donors as per contract agreements.

KEY OBJECTIVES/RESPONSIBILITIES:

Support program development strategy, preparing proposals for donors, and negotiating contracts **

· Contribute substantively to developing and adapting the organization’s fundraising strategy, including identification of funding opportunities and tracking calls for proposals.

· Establish and maintain positive relationships with donors and potential donors; including maintaining relevant contact lists and meeting notes.

· Develop proposals, log frames and proposal budgets. This includes soliciting ideas from field teams and program staff, contributing creative ideas, and packaging proposals to meet the specific needs of different donors.

· Proactively follow-up with the donors following proposal submission to monitor progress, answer questions and amend submission, as necessary.

· Conduct and assist in the negotiations of donor contracts, ensuring that costs including overheads are recovered, that NP systems can generate the compliance information required by the contract, and that NP’s best interests are represented.

· Help programme colleagues ensure that all project costs are included in budgets

– where necessary by submitting proposals to more than one donor.

Grants Management

· Maintain orderly files and involve all internal stakeholders in communications on fundraising issues.

· Prepare grant inception package for programmes and finance staff following the successful negotiation of donor contracts, ensuring that salient information regarding grant management is clearly flagged and communicated, and that all relevant paperwork is made available.

· Convert donor budgets into internal budget formats, including for monthly variance reporting, and using budget lines that allow the NP accounting system to be used to generate donor finance.

· Assist programmes in interpreting the terms of, and in re-negotiating ongoing donor contracts when requested.

Monitoring & Evaluation

· Develop M&E tools to facilitate the accurate collection of data needed to measure the efficacy of programming and report to donors.

· Assist in the process of rolling out M&E tools to the field and provide field teams with technical support to implement them. This may include conducting workshops for field staff on monitoring, evaluation, and reporting.

· Monitor project outputs, track progress towards indications and measure impact of projects.

· Design and implement data management system for routine programme monitoring.

Reporting

· Coordinate data collection from programme staff and write/edit narrative donor reports.

· Liaise with the finance department regarding financial reporting to ensure that financial reports are submitted on time, in adherence with financial reporting requirements, and that they correspond to the narrative reports.

· Support the development of ad-hoc donor requests for activity/programme reporting,

· Prepare quarterly narrative programme reporting for submission to NP’s Board by SMT

· Contribute to team-wide communications and knowledge management and participate in organisation-wide events and discussions on related topics/projects.

Other

· Travel to field sites to enhance understanding of the context and programming for the purposes of developing proposals and reporting to/liaising with donors. This includes trips to remote field sites with challenging physical conditions.**

· Undertake other tasks reasonably expected of her/him**

QUALIFICATIONS AND COMPETENCIES:

A. Education, Knowledge and Experience

· Excellent English oral and written communication skills, including ability to analyse and present a cogent argument both in writing and orally.

· Track record of developing successful proposal packages, including narrative, logframes and budgets.

· Significant experience developing narrative donor reports under minimal supervision and supporting completion of financial reporting for donors.

· Experience tracking donor trends and opportunities.

· Experience developing, implementing, and utilizing M&E tools.

· Experience negotiating contracts with donors and managing grants.

· Experience of managing and prioritizing a high workload with a flexible approach to changing environments.

· Advanced knowledge of Microsoft Word and Microsoft Excel

Preferred:

· Experience implementing programmes in the field, ideally in humanitarian emergencies

· Knowledge or demonstrable interest in civilian protection, human security, violence reduction and/or peacebuilding

· A university degree in a relevant field

· Arabic language skills

B. Skills

· Ability to set priorities, solve problems and analyse data

· Ability to work and meet strict deadlines

· Ability to manage information with discretion

· Attention to detail

· Ability to be creative and innovative in generating new ideas and undertaking research

· Ability to work effectively and diplomatically in a multi-cultural environment

· Ability to be a collaborative team player, willing to proactively help colleagues

· Flexibility and adaptability