Programme Support Officer At International Organization for Migration

Position Title: Programme Support Officer

Duty Station: Erbil, Iraq

Classification: Professional Staff, Grade P3

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 13 April 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

IOM is a major actor in post-conflict economic recovery and development, and as such is heavily involved on economic recovery, infrastructure and housing reconstruction and rehabilitation, data and research, durable solutions programming and community engagement.

Under the overall supervision of the Chief of Mission (CoM), and the Head, Return and Recovery Unit (RRU) for IOM Iraq, and the direct supervision of the Senior Operations Coordinator, and in close coordination with other Resource Management Unit (including finance, administration, logistics and procurement and human resources) colleagues, the successful candidate will manage, coordinate and oversee the administrative and financial aspects of project management and implementation within the Unit, as part of the Iraq Country office (CO)’s RRU.

Core Functions / Responsibilities:

1. Assess programme implementation and progress, including project budget tracking for RRU, prepare relevant reports including budgetary and results reports, and take action to resolve issues in coordination with the RMU.
2. Provide advice and technical support to the project development team for funds allocation and the projection of budget needs necessary for results-based project implementation.
3. Ensure the provision of timely information and relevant reporting on available program budget against planned activities to support Project Officers in the planning and review of activities.
4. Provide advice and support to the RRU programme team in the provision of project progress and financial information, briefs and assessments to donors to meet programme reporting requirements.
5. Oversee payment preparations, ensure payments are in compliance with IOM financial regulations, rules, relevant policies and donors’ agreements, and take action to resolve issues in coordination with RMU.
6. Analyze, appraise and make recommendations related to programme, project and budget matters and financial planning tools.
7. Supervise and mentor programme unit staff, oversee all administrative and performance matters, and coordinate with IOM programmes to rationalize and streamline project administration and other financial procedures and guidelines, including monitoring the planning and expenditure of staffing budget lines.
8. Participate in the selection and recruitment of staff, including onboarding, and provide all necessary support for payroll requests and requirements coming from Iraq HR. Train relevant staff on IOM’s administration and finance policies and procedures.
9. Ensure that accurate and complete reporting and internal control systems are functioning and that all relevant records, lists and third-party registrations are updated and maintained in the Management Information System (MIS).
10. Take the lead in supervising all human resource related management, including the provision of information to third-party contractors/consultants with respect to conditions of service, duties and responsibilities, and management staff travel including TAs, UN Travel Requests, UNDSS clearances, flights, hotel reservations, airport transfers and visas.
11. Identify new project opportunities, describe and justify project possibilities consistent with approved programmes and ongoing activities, and prepare project proposals and budgets.
12. Monitor and expedite programme implementation and provide financial, administrative and technical backstopping to operation teams and the Mission’s Procurement and Logistics Unit.
13. Support drafting and coordinating project reports in a timely manner, in coordination with RRU project development team, PSU and RMO and in accordance with IOM procedures and donor requirements.
14. Provide advice and technical support to the project development team for funds allocation and the projection of budget needs necessary for results-based project implementation.
15. Provide advice and technical support to the project development team for funds allocation and the projection of budget needs necessary for results-based project implementation.
16. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Business Administration or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in finance, administration, logistics and procurement and human resources, with a substantial focus on efficient and on-time management of projects;

• Experience in financial management, accounting and budgeting;

• Familiarity with financial oversight and public administration;

• Experience preparing reports, budgets, statistics and coordinate administrative activities;

• Experience in liaising with governmental and diplomatic authorities as well as with international institutions; and

• Previous work experience in an emergency mission is an advantage.

Skills

• Knowledge of IOM/UN Common System regulations, policies and procedures;

• Knowledge of International Public Sector Accounting Standards (IPSAS) and SAP (PRISM) highly desirable;

• Knowledge of IOM/UN accounting system, software and procedures a distinct advantage; and

• Knowledge of MS Office products and good computer literacy skills required.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic, French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.