ALIMA PRESENTATION

THE ALIMA SPIRIT: ALIMA’s purpose is to save lives and care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation and alliance of organizations and individuals. We act with humanism, impartiality and respect for universal medical ethics . To access patients, we are committed to intervening in a neutral and independent manner.

THE VALUES and PRINCIPLES of our action, enshrined in our CHARTER:

1. The patient first

2. Revolutionize humanitarian medicine

3. Responsibility and freedom

4. Improve the quality of our actions

5. Trust

6. Collective intelligence

7. Environmental responsibility

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero tolerance approach towards people guilty of acts of gender-based and sexual violence as well as towards inaction in the face of alleged or proven acts of violence. The protection of those benefiting and impacted by our intervention is our top priority in everything we do. Anyone collaborating with ALIMA undertakes to:

• Respect the charter, the code of conduct, institutional policies including the policy for protection against abuse of power and gender-based and sexual violence, the policy for the prevention of corruption and fraud;
• Report any violation of policies, framework documents and procedures to a superior, a supervisor or a referent.

CARE – INNOVATE – TOGETHER:

Since its creation in 2009, ALIMA has treated more than 7 million patients, and today deploys its operations in 12 African countries. In 2020, we developed 67 humanitarian medical response projects to meet the needs of populations affected by conflicts, epidemics and extreme poverty. All of these projects support national health authorities through nearly 357 health structures (including 45 hospitals and 312 health centers). We work in partnership, particularly with local NGOs, whenever possible to ensure that our patients benefit from expertise where it is located, whether in their country or the rest of the world. Furthermore, to improve the humanitarian response, we are carrying out operational and clinical research projects, particularly to combat malnutrition and viral hemorrhagic fevers.

THE ALIMA TEAM: more than 2,000 people currently work for ALIMA. The field teams, closest to the patients, receive their support from the coordination teams generally based in the capital of the countries of intervention. They receive support from the 4 desk teams and the emergency and openings service team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working on fundraising and representing ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams who work on behalf of other organizations such as the medical NGOs BEFEN, ALERTE Santé, SOS Médecins / KEOOGO, AMCP, the research organizations PACCI, INSERM, the Universities of Bordeaux or Copenhagen, the NGO Solidarités International and many others.

OUR PROJECT THEMES: Malnutrition, Sexual and reproductive health including gender-based violence, Primary and secondary health, Pediatrics, Malaria, Epidemics (hemorrhagic fevers, meningitis, Cholera, Measles, Dengue fever, Covid-19).

OUR COUNTRIES OF INTERVENTION: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, Sudan, Mauritania, Ukraine, Haiti.

ALIMA IN BURKINA FASO

Since 2015, the escalation of violence in Burkina Faso has led to an unprecedented deterioration in the humanitarian situation in the country. In June 2023, the regional humanitarian assessment of the UN and its partners in the Sahel highlights that one in three people needs aid and protection in Burkina Faso, Out of the 2,789,772 internally displaced persons (IDPs) due to conflicts and violence in the sub-region (Burkina Faso, Mali, Niger), 74% are in Burkina Faso. Indeed, according to the National Emergency Relief Council (CONASUR) as of March 31, 2023, Burkina Faso had 2,062,534 IDPs, an increase of 88% compared to January 31, 2021. The most affected regions are the Sahel with 501,961 (24.3%) the Center-North with 493,954 (23.9%), and the North with 256,060 PDIS (12.4%).

Faced with the increase in the medical and nutritional needs of host and displaced populations, the ALIMA/Keoogo/SOS Médecins BF consortium has strengthened its response to emergencies in the Northern regions (DS of Titao and Ouahigouya), Center-North (DS of Boulsa, DS Kaya, DS of Boussouma and DS of Barsalogho) and the Sahel (DS of Dori) for:

1. Restoring access to care through the reopening of closed health facilities: ALIMA and its partners support the reopening of closed health facilities in partnership with the Regional Health Directorates, District Management Teams and Territorial Communities. In this context, ALIMA and partners support health training with human resources, medicines and medical-technical equipment.

The consortium also supports the referral and counter-referral system and encourages the retention of health personnel in areas affected by the crisis.

2. Reach the most vulnerable populations through the implementation of advanced posts/mobile clinics ALIMA and its partners are setting up advanced posts/mobile clinics to provide medical, nutritional and psychological care to displaced populations grouped together on sites transit or official. Cases requiring inpatient care are referred to the nearest health facility.

3.Improve the provision of community-based care in health areas in difficulty: ALIMA and its partners support the strengthening of the provision of community-based care in health areas in difficulty in conjunction with the Regional Directorates of the Health and District Management Teams and also train mothers of children under 5 years old in screening for acute malnutrition using the Shakir strip, which allows early detection by measuring the upper arm circumference.

4. Strengthen rapid response mechanisms to health emergencies: ALIMA and its partners participate in RRM mechanisms through (i) health, humanitarian and epidemiological monitoring (ii) identification, training and monitoring of medical and support staff national NGOs for emergency response interventions (iii) the investigation and confirmation of alerts (iv) the deployment of rapid response teams within 7 days after confirmation of the intervention.

In partnership with the UGP-PFS, the GRET and the ISSP, through an innovative approach the project consists of supporting but also including families in the monitoring of the child’s first 2 years (1,000 days), the period most important in its growth and development. In total, 10,000 identified mother-child couples should benefit from the program over 3 years. This project, based in Ouagadougou, is based on the national social safety net program and aims to improve the nutritional status of these households and facilitate their access to a complete package of health services.

POSITION LOCATION

Dori – BURKINA FASO

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

Level 3 : The position holder is responsible for the application of HR processes and may be required to make field visits. She or he may therefore be in contact with children and/or vulnerable adults. Therefore, a criminal record check or presentation of a certificate of good conduct will be necessary. In situations where it is impossible to provide a criminal record or a certificate of good conduct, a sworn declaration will be requested.

POSITION TYPOLOGY

The general objective of the RAP is to ensure the management of human resources and financial resources of the Dori project in accordance with the legal obligations and policies, standards and procedures of ALIMA and its donors.

He/She is responsible on the one hand for organizing the administrative management of personnel (national and international) and for supervising their qualitative management, and on the other hand, for declining, promoting and managing the financial means necessary for the implementation of operational decisions.

FUNCTIONAL AND HIERARCHICAL LINKS

Line Manager: Project Coordinator

Functional Manager : Finance Coordinator and HR Coordinator

He/She supervises land administrator assistants.

MAIN MISSIONS AND ACTIVITIES

In its different areas of intervention, the RAP must ensure:

• compliance with ALIMA rules and procedures decided for the country
• the good functional organization of resources on its land
• monitoring the use of resources (expenses and commitments)
• the adequacy in number, skills and assignments of administrative HR
• to support and supervise your team

Accounting

Objective: The Administration Manager is responsible for the application of fund security rules, compliance with procedures and the readability of expenses on his basis.

• Implementation of procedures: security of money (management of cash, transfers, advances), commitment of expenses (purchasing procedures, validation and organization of payments, monitoring of regular payments).
• Monitoring of accounting allocations (accounting codes, projects, donor codes) through the monitoring of allocation tables by donors.
• Cash management, safe and banks of your project
• Ensure accounting registration (in person or delegated to an assistant), classification of accounting documents, completion of monthly field closing, and monthly sending of accounting documents in coordination.
• Receipt of corrected accounts by the capital, analysis of discrepancies, corrective actions.

Finance management

Objective: Permanently ensure a level of cash flow necessary for the progress of the project

• Monitoring of bank, cash and safe balances on the project
• Knowledge of the supply circuit, analysis of financial risks
• Anticipation of expenses and monthly cash flow request.
• Proposal of the minimum balances necessary on each cash register, safe and bank of the project.
• Ensure security measures for the movement of funds and adjust if necessary depending on the context.

General management of resources

Objective: Put in place the elements necessary to monitor the use of material resources.

• Administrative management of structures and vehicles (choice, organization, contracts, stewardship, insurance, etc.).
• Participation in the development of the procurement framework for its field.
• Collection and analysis of non-budgetary management information (activities, consumption, donations, etc.).
• In conjunction with activity managers, creation and analysis of resource management indicators in order to guarantee the use of funds in accordance with financing contracts and proposed corrective measures.
• Maintains the administrative archiving of the project.

Budget management

• Collection of all necessary information regarding activities and resources
• Participation, under the responsibility of the Finance and HR Coordinator and the Field Coordinator, in the formatting and budgetary translation of resource management elements
• Analysis, in conjunction with the Field Coordinator, of general and specific monthly budgetary monitoring (analytical axes), possible alerts, proposals for corrective actions, and reporting to the Finance and HR Coordinator.
• Develop the forecast for your project by financing contract and monitor it, alert the Coordinator in the event of a gap

Administrative personnel management

Payroll and social security contributions

• Is responsible for the monthly payroll of the employees of his or her projects
• Is responsible for updating personnel files and their electronic archiving
• Monitors, under the responsibility of the Finance and HR coordinator, the distribution of HR reference documents to staff and ensures compliance with their principles (internal regulations, HR policies including the protection policy against abuse of power and violence sexist and sexual)

Employment contracts and monitoring

• Ensures the monitoring of annual leave of the staff of its project(s)
• Ensures follow-up of all administrative events (contingent leave, etc.)

Recruitment

• Is responsible for monitoring recruitment procedures on the project
• Ensures the HR and administrative part of the recruitment of its projects according to the ALIMA recruitment policy in force, call the HR coordinator in case of doubt or blockage
• Participates in interviews for level 1 to 8 employees (HR interview)

Qualitative personnel management

Team composition

• Ensures the regular updating of organization charts and is a source of suggestions in possible reorganizations
• Helps create job descriptions and ensures they are updated by team managers

Individual assessments

• Reminds the team manager at least 3 months before the end of the contract to take stock with the employee
• Ensures that the support document used for the assessment is the last one shared by the coordination
• Participates in the development of a training plan for your project
• Is responsible for organizing and monitoring the training plan on the project

Internal communication and staff representation

• Disseminate information to staff about the association and mission
• Organizes staff meetings
• Participates in the resolution of work conflicts in collaboration with project coordinators, team leaders and the HR coordinator

Implementation of protection measures against abuse of power, gender-based and sexual violence:

• Participate in training and awareness sessions
• Apply standards relating to abuse prevention
• Ensures that team members follow training and awareness sessions and apply abuse prevention rules
• Contributes to creating and maintaining a fulfilling and protective environment

REQUIRED PROFILE

• Postgraduate diploma in administration, financial management and/or human resources management desired
• Experience of at least 2 years in a similar position with the same volume of activity (budget of at least €1M)
• Ability to analyze, organize and listen
• Critical sense and strength of proposal
• Rigor, autonomy and curiosity
• Flexibility and stress management
• Ability to work in a team in multicultural contexts
• Understanding and adherence to ALIMA’s values ​​and mission
• Good knowledge of IT tools (Office Pack)
• Availability to travel to the field

KNOWLEDGE OF LANGUAGE

• Good command of French (read, written, spoken) essential
• Knowledge of English is an asset

TERMS

Duration and type of contract: 6-month fixed-term contract under French law with possibility of renewal

Starting position: As soon as possible

Salary: according to ALIMA salary scale + experience + per diem.

ALIMA supports:

• Travel costs between the expatriate’s country of origin and the place of mission
• Accommodation costs
• Medical coverage from the first day of contract to one month after the date of departure from the country of mission for the employee and his dependents
• Evacuation insurance for the employee

How to apply

To apply, please send your CV and Cover Letter online before…

Applications are processed in order of arrival. ALIMA reserves the right to close the offer before the deadline initially indicated if an application is accepted. Only complete applications (CV in PDF format + Cover Letter) will be considered.

Female candidates are strongly encouraged.

Application link: https://hr.alima.ngo/jobs/detail/11170?utm_campaign=Campagne+d%27offres+&utm_medium=Website&utm_source=relief+web