Description

MSF (Médecins Sans Frontières) is one of the world’s largest independent medical humanitarian organizations, with projects in 65 countries around the world. MSF’s work is based on the humanitarian principles of medical ethics; MSF’s objective is to provide emergency care to people affected by armed conflicts, epidemics and natural or man-made disasters.

We are looking for a: SUPPLY CHAIN ​​COORDINATOR – MSF OCP EMERGENCY CENTER (M/F).

In close collaboration with the emergency cell (E-cell) and the supply chain referent at headquarters, design and guarantee the implementation of a reactive, agile and efficient supply chain with the capacity to respond to the changing needs of medical operations and delivering the right quality products on time and to the right place. Define standards, policies and strategies in accordance with MSF protocols, to enable the implementation of emergency projects/missions.

Main responsibilities:

  • In collaboration with the emergency unit, actively participate in the definition of the emergency response strategy in terms of supply (establishment of human resources, supply strategy, warehouse and inventory management, implementation a purchasing table, evaluation of transport and customs, simplified procedures, etc.), and translate the identified needs into objectives, priorities and resources necessary for the intervention.
  • Responsible for defining, implementing and reviewing the mission’s procurement strategy in collaboration with the emergency cell and the coordination team according to the mission context and operational needs, in accordance with MSF protocols, policies and guidelines.
  • Responsible for monitoring the effective implementation of global procurement procedures (purchasing, procurement, customs (imports and exports), international and domestic freight, warehouse management, inventory management, distribution and cross-functional activities) and utilization of tools to support the different procurement activities, proposing adjustments if necessary.
  • Responsible for anticipating supply chain risks, defining an action plan to mitigate these risks and implementing it through a long-term strategy involving specialists (finance, legal, logistics… ).
  • Responsible for establishing and stabilizing procurement activities as part of emergency responses to relevant projects.
  • Responsible for carrying out regular supply chain assessment (including country field visits), ensuring ongoing support to direct and indirect supply stakeholders is available and defining adjustments if necessary.
  • Final responsibility for validating the use of third parties linked to procurement (suppliers, transport companies, transport agents, etc.) in collaboration with technical referents if necessary.
  • Represent MSF in meetings with authorities and other NGOs.
  • Act as a focal point for the definition, planning and implementation of intersection projects (pooling, integration, merger) and ensure communication with the various stakeholders.
  • Guarantor of the proper application of HR policies and associated processes (recruitment, training, briefings/debriefings, distribution of tasks, evaluation, detection of potential, staff development and internal communication) in order to ensure both the dimensioning and the level knowledge required for the activities for which he/she is responsible.
  • Responsible for the proper flow of communication within the mission (procurement teams, Op, medical and support services) and with external stakeholders (suppliers, ESCs, authorities, etc.).
  • Analyze supply chain activities through reporting and KPIs while proactively communicating and collaborating with key stakeholders and proposing corrective and preventive actions. Overall responsibility for the quality and accuracy of supply chain data and the availability and optimization of mission supply chain guidelines and standard operating procedures (SOPs) .
  • Development of tools, guidelines and training modules specifically designed for supply chain management in response to emergencies.

Required Qualifications

Experience and training

  • Mandatory: Professional experience of at least 3 years in a similar position, with at least one year of experience in a similar position with MSF.
  • Asset: prior experience with another medical NGO in at least 2 countries.
  • Desired: Prior professional experience in emergency interventions in a humanitarian context.

SKILLS :

  • Demonstrated ability to identify priorities and implement relevant action plans in accordance with the operational and medical strategy.
  • Leadership and team management skills.
  • Excellent communication, negotiation and reporting skills.
  • Flexibility and ability to work under pressure.
  • Orientation towards quality and results.
  • Analytical skills and strategic planning ability.
  • Strategic vision.
  • Strong ability to work in a team with a view to cooperation.

Computer skills: Mastery of common IT tools (Microsoft Office, supply chain management software). Advanced Excel required.

Languages : Fluency in French and English (minimum B2 level in both languages). Knowledge of other MSF working languages ​​(Spanish, Arabic) is an asset.

Status and conditions:

  • Field based position with visits to headquarters in Paris
  • Full-time fixed-term contract (CDD) (12 months, 100%) with possibility of extension
  • Gross monthly salary: level 13 according to the MSF field salary scale
  • Specific package for emergency missions including an end-of-mission bonus and additional paid leave
  • Social benefits: health insurance and living expenses in the countries of intervention and at headquarters, paid according to internal regulations

Position to be filled: June 2024.

How to apply

Please send your application (cover letter and CV) until 05/23/2024 inclusive to:

SUPPLY CHAIN ​​COORDINATOR – MSF OCP EMERGENCY DEPARTMENT (M/F) | Doctors Without Borders

Only candidates whose applications have been selected will be contacted.